Anyone who is new to the world of Financial Accounting encounters the terms Accruals and Prepayments quite early. While it may seem overtly technical at first, these are very important concepts to grasp and understand in the world of Financial Accounting.
This blog explains how important accrual accounting is and will also cover prepayments in financial accounting for people who may not be familiar with these concepts. It will introduce you to the main concepts of Accrual accounting and Prepayments and how they can affect the accounting efforts of companies or individuals.
People who are interested in the world of Financial accounting may join the ACCA course to unlock opportunities in Accounting and Finance and gain expertise in Financial Accounting. Those who take the course can embark into a career in highly successful fields such as Accounting, Auditing, or Investment Banking.
What is Accrual basis of accounting?
Accruals are transactions that have been accounted for without money being exchanged yet. It reflects money that has been earned or is owed, where the actual monetary transaction has not taken place. Taxes, salaries or any product or service that is sold in installments are examples of Accruals.
Most businesses do not adopt a cash-only policy nowadays. For such a business, any expense or revenue that has yet to be collected or paid needs to be recorded. Accrual accounting records two types of transactions
- Accrual Revenue- It is revenue that has been earned by a business that hasn’t been collected yet such as a product or a service that has been sold to someone on credit.
- Accrual Expense- This is expenditure by a business or individual that has not been paid yet. A good example of Accrual expenses are taxes.
Accrual Accounting vs. Cash Flow Accounting
The primary alternative to Accrual accounting is Cash flow accounting which only records transactions when monetary transactions happen. The primary differences between Accrual accounting and Cash Flow accounting are
Type of transaction | Accrual accounting | Cashflow accounting |
Utility Transactions | Recorded when used | Recorded when paid |
Sale transactions (on credit) | Recorded when sale is made | Recorded when paid. |
Rent(Prepaid transactions) | Expense spread periodically | Expense recorded only when paid |
Salaries of employees | Expense recorded when work is done | Expense recorded only on payday |
How are Accrual accounting entries recorded?
Accrual accounting requires accountants to keep track of revenues and expenses from they are logged to when they are paid or collected. Double entry accounting is used by accountants where each transaction has both debit and credit entries.
For Accrual revenue, where revenue has been earned by a business but has not been paid yet, a journal entry is made by the accountant which debits the ‘accounts receivable’ that have been listed on the balance sheet. Then the accountant credits the revenue account that has been listed on the income statement. This method by the accountant increases the revenue earned by the company and the accounts receivable that is listed on the company’s financial statement.
For Accrual expenses, where expenses have been incurred but are yet to be paid, the accountant usually debits the expenses account of the business on the income statement and credits the accounts payable on the balance sheet of the company. This method by the accountant increases the company’s expenses and accounts payable, which denotes the short term obligations of the company.
What are Prepayments?
Prepayments are the opposite of Accrual accounting where you pay ahead of time for a service or a bill before the due date of the payment. It can be the settlement of any sort of debt, service charge or bills by any organisation or individual.
These are the key points regarding Prepayments
- Consumers and Corporations carry out prepayments by paying out any dues they have before the due date of payment.
- Companies may prepay dues which may be short term or long term such as rents, salaries or credit.
- Individuals may prepay transactions such as homeloans, auto loans or mortgages.
- Lenders often assess prepayment penalties to counter losses due to interest payments that are reduced.
- State laws or Federal laws may stop or prohibit lenders from any sort of imposition of prepayment penalties.
Difference between prepayments and deposits
Prepayments | Deposits |
Full payment before the due date | Payment is partial before the due date |
Payment in full for a product or a service before the due date to clear dues. | Partial payment to reserve rights to a particular product or service before completing full payment. |
Types of Prepayments
There are different types of prepayments:
- Corporate Prepayments- These are the most common type of prepayments where corporations pay in advance for any product or service that they will use for a period of time.
- Individual Prepayments- Individuals may pay their credit card bills, personal loans, auto loans or home loans in advance. They can also prepay loans so that they have to pay reduced interest to the lender.
- Prepayments by Taxpayers- These refer to tax payments that are prepaid before the due date of payment. Any excess payments paid before the due date is received back as tax refund.
Conclusion
Accrual accounting and Prepayments are essential concepts for understanding Financial accounting. For anyone who wants to venture into careers involving accounting, auditing or just wants to manage their own expenses, these concepts are handy to understand.
Individuals or corporations need to implement Accrual accounting as businesses have moved past cash only models of tracking revenue and expenditure. Prepayments are situation specific payments by individuals or consumers for any product or service that they need to use and want to pay for in advance.
For individuals who want to pursue a career in Financial accounting, auditing or investment banking the ACCA course by Imarticus Learning can help them unlock global opportunities and take their skills to the next level.
FAQs
What is Accrual accounting?
Accrual accounting refers to the act of recording revenue or expenditure that is not yet collected or paid, that is, before the monetary transaction takes place.
What are the types of transactions that Accrual accounting records for?
Accrual accounting records Accrual revenue which is revenue recorded that has not been earned yet, and Accrual expenditure which is expenditure recorded by any organisation or individual that is yet to be paid.
What is the primary difference between Accrual accounting and Cashflow accounting?
Accruals are revenue or expenditure that is recorded before money changes hands whereas Cash flow accounting only records transactions when money is either paid or collected.
What are the types of Prepayments?
Prepayments are of three types: Corporate Prepayments, Individual Prepayments and Prepayments by Taxpayers.
What is the difference between Prepayments and Deposits?
Prepayments are complete payments made for any product or service before the due date, whereas Deposits are partial payments for reserving or holding a product or service in advance.
What are Prepayments?
Prepayments are payments made by any individual or organisation before the due date of payment for any products, services, loans, or taxes.