Last updated on October 10th, 2023 at 11:37 am
As companies grow in size, managing human resources becomes an uphill task. An efficient human resource management system is essential to ensure a company’s smooth day-to-day operations and continue its growth.
This is where HRIS comes in. This data-based software solution is an innovation in human resource management that helps employers effectively handle their workforce. Since most companies lack dedicated HRIS teams, learning about HRIS is essential for graduates enrolled in a general management program.
Read this blog to learn about HRIS and how it helps organisations worldwide achieve overall success.
What is HRIS?
Human Resources Information System (HRIS) is a software system that collects and manages human resources-related information. This interactive system helps standardise the employee management process, facilitates record-keeping and aids in streamlining HR processes.
HRIS helps automate routine HR tasks, eliminating the need for paper-based record-keeping and management systems. They enable HR professionals to free up resources and dedicate them to other urgent tasks.
While both employers and employees are HRIS users by default, the primary users of HRIS software include:
- HR Analysts
- HRIS Specialists
- HRM Administrators
- Talent Acquisition and Management Specialists
Benefits of HRIS
HRIS solutions act like a bridge connecting the company with its employees and the HR department. The significant benefits of implementing HRIS in the workplace are:
Helps in employee data management
HRIS is a centralised network that stores all crucial employee information the company requires. This tech-based system allows companies to manage employee data, saving time and eliminating extensive paperwork.
Streamlines talent onboarding and welfare management
HRIS provides a complete solution for talent acquisition and employee management. It facilitates payroll handling, employee benefits distribution, overtime tracking, and other repetitive and complicated tasks.
Aids goal fulfilment
This software can be coupled with AI to provide data-based suggestions to employees. HRIS can analyse employee actions and suggest possible steps to complete their objectives.
Improves competitiveness
HRIS software focuses on the holistic improvement of workplace and human resource management. It, in turn, boosts the overall efficiency and productivity of the company, providing it with a competitive edge in the market.
HRIS software features
There is a wide variety of HRIS implemented in companies worldwide. Common features of HRIS solutions include:
1. Application tracking and talent management
HRIS enables recruiters to efficiently sort through the application pool and select the best candidates for their company. It guides employers to match a candidate’s skill set to the position’s requirements.
2. Payroll management and time tracking
HRIS helps automate payroll management and distribution processes. The system tracks attendance, overtime and contractual data for accurate payment orders, even for hybrid payment cycles. HRIS also eliminates any potential calculation errors arising from manual time tracking.
3. Employee benefits and welfare management
Another critical function of HRIS is employee welfare management. HRIS allows employees to choose their preferred compensation modes, facilitating benefits customisation and boosting overall employee welfare.
4. Training and learning management
With efficient record-keeping and data management systems, it is easy for HRIS software to track employee skills, qualifications and certifications. This enables it to guide employees to training modules benefitting both the company and the employee.
5. Performance management
AI-generated employee performance reports streamline promotion and replacement processes. HRIS can be calibrated to create annual, biannual or quarterly performance reports, which company executives can then evaluate.
6. Succession planning
Human resource management information systems can be calibrated to suggest possible successors for crucial company positions. This reduces the hassle of finding replacements due to sudden post vacancies.
7. Data analytics and reporting
Although uncommon, many HRIS solutions provide detailed analytical reports using employment and revenue data. These analytics reports include attendance rates, performance metrics, and employee turnover.
Major Global HRIS Leaders
Here are three of the significant HRIS market leaders worldwide.
Workday
Workday provides HR solutions to companies with medium to large workforces. Their HRIS solutions are recognised for workforce management, talent acquisition, compliance navigation and compensation management worldwide.
SAP
SAP is another well-known company in the HRM market. They specialise in human capital management. SAP SuccessFactors, their cloud-based HRM suite, offers payroll management, recruitment and onboarding, workforce analytics and performance management service.
Oracle
The Oracle HCM uses cloud technology to provide workforce, talent and reward management solutions. Their AI-enabled software helps employees achieve work-life balance without hampering the company’s productivity.
Other well-known HRIS companies include Ceridian, ADP, BambooHR and Kronos.
Conclusion
Human Resource Information Systems, or HRIS, aids companies in HR management processes. Incorporating HRIS into company operations improves employee retention and welfare and contributes to efficient training and resource management.
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